LIABILITY: The Wisconsin & Upper Michigan Florists Association shall not be responsible for any loss, damage or injury that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior to, during, or subsequent to the period covered by the Exhibit Contract; and the Exhibitor, in signing the Contract, expressly releases the Wisconsin & Upper Michigan Florists Association from, and agrees to indemnify same against any and all claims for such loss, damage, or injury. Any damages to the building due to carelessness of the Exhibitor must be paid for by the Exhibitor causing it. Also, the Wisconsin & Upper Michigan Florists Association shall not be responsible for any damage to the Exhibitor’s business for failure to hold events as scheduled. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon the premises of the Oneida Hotel and agrees to indemnify, defend and hold harmless the Group, the Oneida Hotel and its owners, servants, agents, and employees against all claims or expenses for such losses, including reasonable attorney’s fees, arising out of the use of the Oneida Hotel premises excluding any liability caused by the negligence of the Group or the Radisson Hotel or its owners, servants, agents, and employees. The Exhibitor understands that neither the Group nor the Oneida Hotel maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance. It is the Group’s responsibility to adhere to local fire codes and have the proposed floor plan approved by the local fire Marshal. The Oneida Hotel requires receipt of the approved floor plan 60 days prior to the Show. The Exhibitor agrees to abide by the following rules and regulations for the Trade Show. Any deviation, without the express permission of WUMFA, may result in removal from the show and loss of any monies paid.
RULES AND REGULATIONS:
1. Booths will be fully set up and ready for business by 5:00pm Friday, March 20, 2026.
2. Booth will not be packaged, pre-packed, removed nor will any other form of booth dismantling be allowed prior to Sunday, March 22, 2026 at 2:30 pm. If this rule is broken the Exhibitor will lose booth selection privileges for the next year.
3. Behavior in a disorderly, abusive or other manner not generally acceptable to the public won’t be permitted.
4. The firm or individual’s whose name appears on this contract takes responsibility for all individuals representing the company or himself.
5. Booth displays with sides over 3’ in height may not extend more than 4’ from the back drape/wall. Special arrangements can be made for displays not meeting these criteria.
6. Sales representatives not participating in the Trade Show or who’s company is not a convention sponsor may not solicit on the convention property or attend the convention.
7. Direct Shippers of Cut Flowers are not allowed to attend.
8. Upon directive of the Fire Marshal, all freestanding display units must be kept exactly within space allowed. NO EXCEPTIONS. They must be made of sturdy materials that will not tip over easily. Exhibit booths posing any potential accident hazards to our show guests will be removed from the show upon request of show management.
9. Booth floor space is separated with pipe and drape. Please take into consideration the width of your shelving units as these cut down on your selling floor space. All merchandise and display items must be kept within your rented space. Items extending into the aisle space will be moved or removed by the show management.
10. Do not ship materials to WUMFA. All pre-show shipments must go through the Oneida Hotel & Conference Center.
PRE-SHOW SHIPMENTS:
Oneida Hotel & Conference Center Green Bay2040 Airport Drive, Green Bay, WI 54313
Contact Name: Caity Wilhelm (Catering Manager) T:(920) 405-6423 F:(920) 429-2394 Email: caity.wilhelm@rhccgb.com
EXHIBIT SET-UP:
Friday, March 20, 2026, from Noon to 5:30pm
All booths must be set by 5:00pmFriday, March 20, 2026, for cleaning of the Exhibit Hall.
EXHIBIT TEARDOWN:
Sunday, March 22, 2026, from 2:30pm to 5:30pm. Teardown is prohibited prior to 2:30pm.
TRADE SHOW HOURS: Friday, March 20; 6:00pm - 8:00pm (Tradeshow Reception Includes 2hrs Tradeshow Shopping Only Time)
Saturday, March 21; 9:00am – 5:15pm (Includes 1hr Tradeshow Shopping Only Time – No Other Scheduled Events), Sunday, March 22; 10:00am – 2:30pm (Includes 1.5hrs Tradeshow Shopping Only Time – No Other Scheduled Events)
BOOTH FURNISHINGS:
Each 8’ x 10’ booth will be carpeted and include two chairs, one table, one identification sign and black pipe and drape.
EXHIBIT REGULATIONS:
The height of each exhibit is not to exceed 12’ at the peak. Side walls over 3’ in height may not extend further than 4’ from the back wall of the exhibit space.
Special arrangements can be made for exhibits exceeding these dimensions. All merchandise and display items must be kept within your rented 10’ x 8’ space. Items extending into the aisle space will be moved or removed by the show management. Each exhibitor must agree to set up a display in keeping with the standards of quality with other exhibitors. All exhibits must comply with regulations of the Oneida Hotel & Conference Center. Fire exits must be kept open. The individual exhibitor, not WUMFA, will be liable for violations of any fire regulations.
DIRECT SELLING:
Exhibitors are allowed to sell merchandise from their booths. The Wisconsin & Upper Michigan Florists Association will not be responsible for any merchandise lost or stolen from any booth or exhibit. Exhibitors are responsible for securing their merchandise and staffing their booth during trade show hours.
HOTEL RESERVATIONS:
Group Rate $119 plus taxes – Call the Hotel direct at (920) 494-7300 (Mention WUMFA prior to 2/26/26 for group rate)
If you need further assistance, please call the WUMFA office at (517) 253-7730 M-F 9:00am - 5:00pm ET, or check our website at www.wumfa.org.
